September 2nd Meeting Minutes

T.A.P.E. Meeting Minutes
– September 2, 2010 -
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Board Members Present: President, Stephanie Bayliff; VP of the Grade School, Ellen Young; VP of Munson, Elizabeth Thornton; Secretary, Erin Manning; Treasurer, Marie Moore

Approval of Minutes: Presented by Stephanie. Motion to approve: Melissa Nelson. Seconded: Heather Legitt.
Treasurer’s Report: Presented by Stephanie. Motion to approve: Melissa Nelson. Seconded: Heather Legitt.

Principal’s Reports:
Terri Lemos, Munson Primary: Munson has not spent any of their TAPE funds yet this year. They will be ordering Munson Manner prizes and will be buying school-wide t-shirts. They also plan on buying some smaller playground equipment (balls, jump ropes, etc). Munson has started a new discipline plan, which will be reflected on the t-shirts. Looking forward to “Red Ribbon Week” (drug awareness) in October, hosted by the 2nd graders. Conference week will be October 19, 21 and 22nd. Book fair set up will be October 8th after school. Contact Debbie White to volunteer at the book fair. Book Fair preview is October 13th and will be open during all conference times (4-7:30pm Tues. and Thurs. and 7:30am – 3pm on Fri.)
Raquel Charbonneau, Grade School: Not present. No report given.

Committee Reports:
Directory: Tomorrow is the last day to send in the opt-out forms. Committee head (Gayra Wright) hopes to have directories printed and ready to distribute the first week of October.
T-Shirt Sales: Half of the orders have been inputted into the spreadsheet. The rest will be entered by Monday when Lacie (committee chair) sends the order in. The printing company is going to donate 50 t-shirts to give to the school counselors (25 shirts per school) to distribute to families who need that assistance. T-shirts will be delivered to the schools and ready to sort on Sept 30th @ MPS Conference Room. They should be delivered to students the first week of October.
Room Parent List: Both schools still need several head room parents. Notes will be sent home to those classes and lists will be posted on the TAPE website.

Old Business:
Storage Unit: At the end of the school year, we voted to spend up to $2,000 to buy/build and outfit a storage unit to store all T.A.P.E. supplies. We are still receiving bids. We also have an offer from the main school district office for free storage in the basement. This item is tabled for now and will be re-addressed at a future meeting.

New Business:
Movie License Invoices: $350 per school covers the license to show any movies in the schools for the entire year. This is something that we have traditionally paid for the schools. A motion was made by Tempe Heck to pay the two separate $350 invoices (one per school) and was seconded by Lacie Blevins. Motion passed by a unanimous vote.
T-Shirt Sample Invoices: These are for the t-shirt samples for enrollment, etc. $461.70 to River City Fundraising. Motion to approve made by Lacie Blevins and seconded by Melissa Nelson. Motion passed by a unanimous vote.
Picture Day: MGS (Sept 3) and MPS (Oct 14)
Entertainment Books: Volunteers needed to sort orders on Thurs. Sept 9th at 8:30 am, MPS conference room to receive instructions from the Entertainment Book company. Then the group of volunteers will split between the two schools. If you can’t be here at 8:30am, you can come late. If you need to leave early, that is fine as well. The top 3 students from each school will win a family Zoo pass and a zoo themed gift bag (worth approx. $20 each). That totals $630 of the $950 that Entertainment Book company gave. That leaves $320 for the money bag (every student who sells more than 10 books will be able to pull a single bill out of the money bag starting in denominations between $1 and $20). TAPE will supplement $300 per school towards the money bags. The money that is not drawn from the bags will be returned to the TAPE account. Motion by Melissa Nelson to supplement $300 per school (in addition to the $160 per school that we have been given from the Entertainment Book funds) to the money bag. Seconded by Angie Daniel. Passed by unanimous vote.
Box Top Carnival: Tuesday October 12th at Munson. Time TBA. To join in, please email Melissa Nelson (kscroppychick@att.net) to volunteer!! Save those box tops! You will need them for the carnival! Soup labels will NOT be accepted for the box top carnival. Roxanne Sheeran made a motion to spend no more than $800 on the box top carnival. Motion seconded by Melissa Nelson. Passed by unanimous vote.
Soup Labels, Coke Rewards: Keep saving them, more information to come soon!!
River City Fundraising: October 18th to November 2nd. Delivery of orders December 2nd. This fundraiser will be food items. Samples of the items can be found in the schools during teacher conferences.
By-Laws: Next month we are going to start looking at by-laws and making changes.

Adjourn:
Motion to adjourn at 8:15 pm by Melissa Nelson. Seconded by Lacie Blevins.