November 2011 Minutes

T.A.P.E. Meeting Minutes
November 3, 2011
www.mulvanetape.blogspot.com
mulvanetape@yahoo.com

Board Members Present: President, Heather Leggett; VP of Munson, Lynzee Backus; VP of the Grade School, Erin Manning; Secretary, Gayra Wright, Treasurer, Lisa Moe.

Approval of Minutes: Presented by: Heather Leggett. Motion to approve minutes as amended made by: Stephanie Bayliff. Seconded by: Marie Moore.

Treasurer’s Report: Presented by: Lisa Moe. Motion to approve made by: Stephanie Bayliff. Seconded by: Elizabeth Thornton.

Principal’s Reports:

Terri Lemos, Munson Primary: Staff said thank you for conference meals. Bought 6 banners with school rules for the hallways. Thank you for help at school pictures. November 16, 2011 is Thanksgiving Dinner at MPS with parents. Note to be sent home next week.

Raquel Charbonneau, Grade School: Staff said thank you for conference meals. Only money spent was on conference dinners. Red Ribbon week was fun, kids loved it. Thanksgiving Dinner on November 16, 2011 at MGS with parents. Note sent home this week.

Committee Reports:

Directory: They are done and delivered.

Room Parents: Everything went great with Fall parties. Still need a couple 5th grade room parents.

T-Shirt Orders: Second order, due date December 1, Orders turned in by December 5. To be delivered by December 18.

Fundraisers: $9,425.06 donated to each school from sales! Pick up/Delivery went very well. Contract for spring fundraiser signed with River City.

Box Tops for Education: Most recent submission to box tops = MPS - $851.00 MGS - $743.40

Penguin Patch: To be held Wednesday, November 30; Friday, December 2 and Saturday, December 3. Committee head will be seeking volunteers soon.

Yearbook: This year the cost to purchase yearbooks from Lifetouch will be $12.32 for each book. Yearbooks will go on sale beginning in January. We are holding another food drive to choose the yearbook cover. The top three voted on by the members at this meeting will be attached to a bin. The voting will be the week of November 14. Motion by Stephanie Bayliff to charge $13.00 for each book. Seconded by Elizabeth Thornton. Vote did NOT pass. Motion made by Stephanie Bayliff to charge $12.00 for each book. Seconded by Elizabeth Thornton. Passed unanimously.

Old Business:

Storage Shed - Motion for new storage building that was previously approved is now null and void unless a new motion is brought made by Jim Webb. Seconded by Lacie Belvins. Passed unanimously.

New Business:

Limo Ride – 62 students earned a limo ride to lunch. Starting at 10:30 p.m. cycled through to 1:45 p.m. Schedule set up with Principals. Volunteers needed.

New Fundraisers – Cherry Berry has offered to do fundraiser night. Thoughts that it might be conflict for MPS Sonic night. Will pass the information to MGS. Pizza Hut has also offered to do a fundraiser night.

Upcoming Dates to Know
November 8th – 2nd Grade Music Program\
November 11th – Limo Ride
November 15th – Munson Picture Retakes
November 16th – MPS & MGS Thanksgiving Dinner
November 22nd – MGS Capture the Turkey
November 23rd – 25th NO SCHOOL – Thanksgiving Break

Adjourn: Door prizes given to: Marie Moore; Tara Loveless; Elizabeth Thornton. Motion to adjourn at 7:30 p.m. made by Jim Webb. Seconded by Marie Moore. Meeting adjourned.

March Meeting Minutes

TAPE Meeting Minutes

March 1, 2012

Board Members Present: President, Heather Leggett; VP of Munson, Lynzee Backus; Treasurer, Lisa Moe. Not present VP of Grade School, Erin Manning; Secretary, Gayra Wright.

Approval of Minutes:

Presented by Heather Leggett. Heather pointed out that the price of the larger popcorn machine wasn’t included in the minutes. She suggested we add the cost to the notes. Motion to approve minutes as amended to include the price of larger popcorn machine to $1000. Motioned by Heather Shaw, seconded by Debbie White.

Treasurer’s Report:

Presented by: Lisa Moe. Motion to approve made by: Heather Shaw; Seconded by Roxann Sheeran.

Principal’s Reports:

Heather Leggett reporting for Raquel Greer: Grade School. Reported that the grade school used TAPE funds to replace their popcorn machine and small goodies.

Terri Lemos: Munson Primary. Reported using money for Munson Manners and teacher conference meals. Kindergarten music program is next Tuesday. Art and Tech show is next week. Encouraged help supporting the school bond. Future expenses: take all students to movie theater for end of year reward.

Committee Reports:

Box Tops: (Heather Leggett) Tara Loveless submitted $471.80 for Munson and $455.70 for Grade school. Third quarter ends March 9th. Classroom winners will be determined and will receive a root beer float party.

Yearbook: Order forms to go out by March 30 and will be due back April 20th.

Old Business:

Movie Night: Lisa Moe discussed movie night purchases- so far $145.87 has been spent out of the $200 approved budget. She is still waiting on the popcorn invoice. Smencil sales from movie night totaled $170. Thanks to all the volunteers that helped to make this a successful event. Discussed doing this event every semester next year.

Breakfast Buddies:

We do have someone that has volunteered to be committee head for BB. Discussed cost of BB and whether it should be tabled and rediscussed in a future meeting. Tara Loveless made motion to not follow though with BB this year. Seconded by Christine Chronister. Voted unanimously.

Fundraising:

Discussed spring River City fundraiser: each school will receive an estimated $2400.

New Business:

Fundraisers:

Discussed whether to have two Fall fundraisers or continue with a Fall and Spring next year; will make that decision at April meeting after top two vendors are determined at tonights vote. Vendors: River City, Resource Solutions, Frontier, and Signature.

Official vote for fundraisers 2012-2013 school year

River City 12 votes

Signature 12 votes

Frontier 4 votes

Resource Solutions 2 votes

Kindergarten Roundup:

Tuesday, April 17th at 6:30. We need volunteers to help. Sent sign-up sheet around.

Teacher Appreciation:

Opened the floor to ideas on what to do for teacher appreciation gifts. Heather Shaw motioned to spend no more than $500 on Teacher Appreciation gifts, Lacie Blevins, seconded. Passed unanimously. Heather Shaw volunteered to head up the committee.

Board Nominations:

Taking nominations for new officers for next year. Accepting nominations up until our next meeting in April; voting will take place at that meeting. Need to send notes home about nominations.

T-shirt design contest:

T-shirt design forms will be distributed early April and voted on by new board and Lacie Blevins at May meeting.

Upcoming Dates:

March 29th is fundraiser distribution. It will start directly after school. Items will be in bags (not boxed) and grouped by teacher. Volunteers needed.

April 2nd Grade School picture day. Volunteers needed.

Next meeting is April 5th, we will be voting on new board members.

Door Prizes: Tara Loveless, Debbie White, and Heather Shaw each received a $5 Target gift card.

Adjourn: Motion to adjourn at 8:08 made by Tara Loveless, seconded by Lacie Blevins

February Meeting Minutes

T.A.P.E. Meeting Minutes

February 2nd, 2012

www.mulvanetape.blogspot.com

mulvanetape@yahoo.com

Board Members Present: President, Heather Leggett; VP of Munson, Lynzee Backus; VP of the Grade School, Erin Manning, Treasurer, Lisa Moe. Not Present: Secretary, Gayra Wright

Approval of Minutes: Presented by: Heather Leggett. Motion to approve minutes as amended, to correct Rocky Greer's name, made by: Heather Shaw. Seconded by: Tara Loveless. Treasurer’s Report: Presented by: Lisa Moe. Motion to approve made by: Heather Shaw. Seconded by: Tara Loveless

Principal’s Reports:
Terri Lemos, Munson Primary: upcoming events are Heart Bingo and Valentine parties on 2/14, LAFF night, 1st Grade music program. Some of their TAPE funds were spent on 100th day activities and the Traveling Wildcat award. Upcoming expenses: all classrooms will have an iPad by the end of February.

Raquel (Charbonneau) Greer, Grade School: In January they had a training during teacher in service day where they started learning a new teaching technique. This was facilitated by a national trainer. One future expense may be to add a new basketball court. They are looking for someone to bid the job to lay the concrete court. State assessments are coming up at the end of this month and early March. Notes will go home with details at conferences.

Committee Reports:

Spring Fundraising (Heather Leggett) – Kick off February 9th with assemblies (8am MPS and 9:40am MGS): Orders due back February 28 and will be sent home the last week in March.

Box Tops for Education (Tara Loveless) –Next set of box tops will be sent in March 1st

Yearbook (Marie Moore) - finished and submitted. Sale will begin this Spring.

Old Business:

Popcorn Machine: Heather priced popcorn machine options. Sam's club is $798, American Fun Food (company) sells it for $800 or a larger model (more storage and capacity). Both are Gold Medal brand. We can not do tax exempt at Sam's club but we can at American Fun Foods. Life expectancy on these models is 18+ years. A motion was made by Tara Loveless to spend no more than $1,200 with the stipulation that we will not make this purchase until the TAPE checking account balance exceeds $5,000. Motion seconded by Christina Chronister. Motion passed by unanimous vote.

Movie Night: We will be watching the new DVD release, "Puss in Boots". Motion made to spend no more than $200 on movie night prizes, the DVD, bottled water and popcorn supplies. Motion made by Heather Shaw and seconded by Tara Loveless. Passed by unanimous vote.

New Business:

Volunteers: Sign up sheets were sent around for upcoming events (book fair, movie night, fundraising, MPS picture day)

Fundraising Presentations: please see additional notes regarding the companies that presented fundraising opportunities this night. To receive a copy of these notes, email mulvanetape@yahoo.com. They will not be posted online for the privacy of the vendors' competitive information.

Added to Agenda:

Smencils: While presenting fundraising options the members present heard about Smencils. These are smelly pencils (rootbeer, chocolate, fruits, etc) that are recycled from newspapers. They come in their own case to preserve the smell. You buy them for $.50 each, 500 per case. You sell them for $1 each. Lacie Blevins made a motion to buy one case of Smencils at a cost of $250 to sell as a fun "extra" for the students. These will be sold at the Movie Night 2/24. Motion was seconded by Heather Shaw. Passed by unanimous vote.

Adjourn: Motion to adjourn at 8:45pm made by Tara Loveless. Seconded by Heather Shaw.

To find out more about TAPE visit www.mulvanetape.blogspot.com

January Meeting Minutes

T.A.P.E. Meeting Minutes

January 5, 2012

www.mulvanetape.blogspot.com

mulvanetape@yahoo.com

Board Members Present: President, Heather Leggett; VP of Munson, Lynzee Backus; Secretary, Gayra Wright, Treasurer, Lisa Moe. Not Present: VP of the Grade School, Erin Manning

Approval of Minutes: Presented by: Heather Leggett. Motion to approve minutes as amended to add “This item is tabled for a future meeting.” to the “Brainstorm” paragraph made by: Stephanie Bayliff. Seconded by: Elizabeth Thornton. Treasurer’s Report: Presented by: Lisa Moe. Motion to approve made by: Stephanie Bayliff. Seconded by: Tara Loveless.

Principal’s Reports:
Terri Lemos, Munson Primary: Valentine parties and Heart Bingo will be held on February 14. Heart Bingo for morning classes 10:00 to 10:30 a.m., parties to follow. Heart Bingo for all day classes, 2:00 – 2:30 p.m. with parties to follow. Some changes to kindergarten round up and kindergarten screening. Kindergarten screenings will be held at the beginning of the school year, rather than the prior May. Date for Kindergarten roundup may change, to be determined soon.
Raquel (Charbonneau) Greer, Grade School: Mr. Townsend representing grade school. Parent teacher conferences are Monday, February 13, 4 p.m. to 7:30 p.m.; Thursday, February 16, 4 p.m. to 7:30 p.m. & Friday, February 17, 7:30 am to 3:00 pm. Valentines parties are to be held February 14 and will begin around 2:30 or 2:45 for 3rd and 4th graders. 5th graders have specials at the end of the day, so contact the teacher for party planning. Special site council meeting – January 18th at 5:30 at grade school, all parents are encouraged to attend.

Committee Reports:

T-shirts (Lisa Moe): Sold 150 shirts in December. Made small profit of $118.85

Penguin Patch (Gayra Wright) : Gross sales - $558.75; net funds to TAPE, $55.87. We have about 2500 incentive points, not sure what to do with them yet. Gayra is going to sign the contract for next year in order to get more incentive points and invoice deduction.

Fundraising (Heather Leggett) – Kick off February 9th: Orders due back February 28 and will be sent home the last week in March.

Box Tops for Education (Tara Loveless) –Getting milk from school and will reimburse the school for those funds The Class winners for the Milk and Cookies party are: Pre-K, Mrs. Hankins; Kindergarten, Ms. Weaver; 1st, Mrs. Bagby; 2nd, Mr. Slayton; 3rd, Mrs. Morris; 4th, Mrs. Parrott; and 5th, Mrs. Cottrell. Parties are to be held January 16th – 20th. . MPS received a check for $2,048.00 today. The most recent box top submission will generate the following checks: Munson $373.00 & Grade School $371.00. Sonic will no longer be providing free ice cream coupons, but Spangles has stepped up and donated 600 free ice cream coupons.

Yearbook (Marie Moore) - Need pictures please send them in too Marie at tapeyearbook@yahoo.com. Pre-order forms for books to be sent out before Spring Break.

Old Business: Dates/Committees – Movie night & Breakfast buddies

* Set Date for Movie Night, Expenses VOTE

Heather Shaw will be helping to plan breakfast buddies

Still need parent volunteer for movie night. – Puss and Boots will be released on February 24; will try to make that date work for Movie night. To be discussed further at February meeting.

New Business:

Valentine’s Day Parties/Room Parents Responsibilities: Feb. 14 check with teachers for time and plans.

Popcorn machine purchase discussion – Tabled until we have more information.

Suggestions for vendors to bring in to February’s meeting – Frontier Bags; Uncle Jerry’s towels; River City; Red Wheel;

Book Fair Volunteer Sign-Ups – Book Fair will be Feb 13, 16 & 17. Sign up sheet sent around for volunteers.

Parent/Teacher Conference Meal: Ellen Young motioned $250.00 for conference dinners; Christina Chronister seconded. Passed unanimously.

Upcoming Dates to Know:

1/11 Child Find Clinic

1/16 NO SCHOOL

Adjourn: Door prizes given to: Mr. Townsend; Heather Shaw; Tara Loveless. Motion to adjourn at 7:35 p.m. made by Stephanie Bayliff. Seconded by Heather Shaw.

To find out more about TAPE visit www.mulvanetape.blogspot.com

December Meeting Minutes

T.A.P.E. Meeting Minutes

www.mulvanetape.blogspot.com

mulvanetape@yahoo.com

Board Members Present: President, Heather Leggett; VP of Munson, Erin Manning; Secretary, Gayra Wright, Treasurer, Lisa Moe. Not Present: Lynzee Backus; VP of the Grade School

Approval of Minutes: Presented by: Heather Leggett. Motion to approve with amendments to correct the spelling of Lacie Blevins name made by: Elizabeth Thornton. Seconded by: Tara Loveless.
Treasurer’s Report: Presented by: Lisa Moe. Motion to approve made by: Heather Shaw. Seconded by: Marie Moore.

Principal’s Reports: Terri Lemos, Munson Primary: Money to be used for IPads in the future if possible.

December 19, PAWS party – Reindeer Shakes. December 20, Movie – Prancer. Winter parties will be arranged around movie viewing. Check with teachers about parties, they might do them themselves. Each teacher may do a different type of celebration, i.e. book exchange. Check tree at front for teacher gifts. Also sponsoring families again, can pick up a tree from the front of building.

Raquel Greer, Grade School: Tape money used to purchase “Thumbs Up Awards”. Grade school winter parties scheduled for December 20, 2:30 – 3:30, or if specials, from 1:30 – 2:30. Grade School will not have gift exchanges. Contact teacher about parties. Thank you for help. Students will go outside for recess unless under 15 degrees! Mrs. Greer’s new email address is: Rgreer@usd263.org.

Committee Reports:

T-Shirt Orders: minimum order is 200, but Jeff at River City agreed to lower it 100, at this time we have just made the minimum.

Penguin Patch: Going great.

Fundraising: Kickoff: February 9, all orders due February 28, week after spring break, but before Easter.

Mugs: Preordered 50 mugs as required by fundraising company. Unintentionally done without a vote, but don’t anticipate a problem selling them.

Box Tops for Education: box tops expire in 12/11 please send them in.

Yearbook: Cover has been chosen. MGS went above and beyond on donations. If contract is signed by December 16, 2011 for next year we will get our price locked in at $12.32. Need to send in photos for yearbook. tapeyearbook@yahoo.com.

Tape is looking for people to head committees for various different events. Family movie night/breakfast buddies.

Brainstorm for ideas to spend money on hand. Heather thought about a grant program for teachers and/or other staff. To seek a grant the teacher/staff would have to have a plan a present it at a meeting to be voted on. This is something that would not go in affect until the next year. In depth discussion about how we can and should spend “tape” funds. Should it be given to teachers, can it be done fairly? Should it be used for students only? This item is tabled for a future meeting.

Adjourn: Door prizes given to: Heather Shaw, Marie Moore, and Stephanie Bayliff. Motion to adjourn meeting at 7:32 pm made by Jared Payne. Seconded by Marie Moore. Meeting adjourned.

To find out more about TAPE visit www.mulvanetape.blogspot.com

T.A.P.E. Meeting TONIGHT

We will have our November T.A.P.E. meeting this evening, Thursday, November 3rd at 6:30 PM in the Munson library. We would love to have you join us and share your ideas! Email mulvanetape(at)yahoo(dot)com with any questions!

Box Tops Reminder:

Keep sending in those Box Tops! but PLEASE don't forget to write your student's name and teacher on the baggie (or on a slip of paper inside the baggie).

We have been receiving several without names (or with information that is illegible) which means the kiddos who sent them in won't be receiving the appropriate credit or prizes.

If you have any questions about Box Tops - email us at mulvaneboxtops@yahoo.com