May Meeting Minutes

T.A.P.E. Meeting Minutes
May 2, 2013
www.mulvanetape.blogspot.com

Board Members Present: President, Heather Shaw; Treasurer, Cindi Jennings; VP of Grade School, Amanda Sparks; VP of Munson, Monica Cross. Vacancy, Secretary; Minutes by member Lacie Blevins; Total Members Present: 15

March Meeting Minutes: presented by Heather Shaw. Motion to approve made by Heather Leggett, seconded by Lynzee Backus

Additional Note: We will be sticking to the agenda tonight.  If there is anything that should be added, it will need to be voted on.

March Treasurer’s Report: presented by Cindi Jennings. Motion to approve made by Heather Leggett, seconded by Lynzee Backus.

Special Guest Speaker: Karen Waple, Owner, Crossroads Photography.  Talking to as many different groups as possible to make people aware of the downtown revitalization project.  Initial clean up of the area has begun.  Hardware store has been cleaned out and anything sold during the citywide garage sale will be given to the revitalization fund.  Laurie’s Kitchen would like to have a garden behind the building.  Signs will be out with “Just Imagine” slogan for the project.  Would like community involvement for the project.  For information, contact Karen @kwaple@cox.net or 316-619-0668 or 316-788-4581.  Meetings for the project are on 2^nd Monday of every month at City Hall.  Have been gathering in front of Crossroads Photography studio on Sundays from 12 – 5 to help with the project.  Looking for: rototiller, electricians who can bring the buildings up to code.

Volunteer Recognition: Didn’t get the response we were hoping from Volunteer of the Year Nomination forms; however, we did have some come in.

            Volunteer of the Year - Megan Lodge.  Thank you for your hard work and dedication to T.A.P.E. and to our schools!!

Principal’s Report:
Deena Waltrip, Munson and Raquel Greer, MGS: “Mrs. Waltrip and I will continue to work with the existing TAPE board and its members through their reorganization process as we will only have 1 parent-teacher organization and 1 board for both elementary schools in USD 263.  Mrs. Waltrip and I will both serve on the reorganization committee for TAPE.  Our goal is to create consistency and organization in processes, a clearly stated purpose that is followed during decision-making, direct communication between teachers and the organization, and an appealing atmosphere to attract new members and keep existing members attending.”

Raquel Greer, MGS: Tanganyika is coming to MGS to present on 5/6 and will bring animals to showcase.  Clarification on MGS field trips to DRC: 5/14 – 3^rd grade; 5/15 – 5^th grade; 5/16 – 4^th grade

Committee Reports:.
Box Tops: present by Christin Hargrove.  Top classes this time will earn a popsicle party. Last day to submit is 5/10.  Prizes not guaranteed unless submitted by that date
Yearbook: presented by Marie Moore.   Supposed to be delivered to Munson on 5/17.  Another sale beginning 5/6 through 5/10.  Next year the sale should be in January so that the books will be in January. Sort is scheduled for the 5/20. Order forms for second sale will go to teachers tomorrow.

T-Shirt Design:  presented by Lacie Blevins.  Voting on next year’s design tonight after the meeting.  Depending on design and what it needs to be printed, Lacie will get quotes from vendors and decide on a vendor over the summer.  Motion to spend up to $500 on sample t-shirts for next year – Erin Manning.  2^nd – Marie Moore.  Motion passed unanimously.

Teacher Appreciation:  presented by Heather Leggett.  Met April 22^nd and decided to split up the teacher appreciation gifts.  Walter’s Flower shop in El Dorado made metal flowers for each secretary and will the do the same thing for the nurses.  The principals will have a separate gift.  Bus barn employees will a breakfast from Krispy Kreme.  PM custodians will receive dinner.  Classified staff breakfast that will be similar to what was done last year.  Certified staff will receive a small recognition gift each day.  Need volunteers to deliver breakfast and gifts.  Contact Heather Leggett.  Clarification from Mrs. Waltrip on difference between staff classifications:  Certified staff – teaching license and Classified staff – no certifications

Old Business:

Wildcat Breakfast and Bingo: presented by Heather Shaw.  Successful event.  Sold 188 plates.  Had $1000 budget.  Spent $284 of the budget.  Soccer games conflicted with the event.  Event will be earlier next year.

New Business:
2012/2013 Committees:

                        T-Shirts – Lacie Blevins and Erin Manning

                        Room Parents – Heather Leggett

                        Teacher Appreciation – Heather Leggett

                        Enrollment – Enrollment will be online.  May have t-shirt info at the KS Star Casino card pickup day     

                        Box Tops – Theresa Papon

                        Fall Fundraiser – Heather Shaw

Change Committee Meeting Dates/Times:  Tuesdays: 6/4, 6/11, 6/18, 6/25 from 10 – 11:30 AM, district board office.  Changes desired can be emailed to Heather Shaw and they can be discussed during the change meetings.  At the first meeting of the year, the bylaws will need to be voted on and the budget will need to be approved (September).  Motion to vote to approve new bylaws, budget, and any other changes made by the change committee at the August 29^th meeting to vote for a new board– Erin Manning. 2^nd – Megan Lodge.  Passed by unanimous vote.

Field day expenses – Motion not to exceed $225 to purchase water for field days. – Lynzee Backus, 2^nd – Heather Leggett.  Motion approved unanimously.

T-Shirt Sample Order – See above

Car Clings Sample Order – Motion not to exceed $200 to purchase car cling samples and sales supplies – Erin Manning; 2^nd – Theresa Papon. Motion approved unanimously.

Movie Licenses for 2013/2014 – Motion to spend $700 to acquire movie licenses for both schools - Heather Leggett, 2^nd – Erin Manning. Motion approved unanimously.

Old Settler’s Day Booth / Parade Budget – Motion not to exceed $300 for Old Settler’s expenses – Debbie White; 2^nd – Erin Manning.  Motion passed.

Motion to increase the Old Settler’s expenses not to exceed $400 – Meagan Lodge, 2^nd – Erin Manning.  Motion passed unanimously.

Membership Fees – Motion to keep the membership fees at $0 – Erin Manning.  2^nd – Heather Leggett.  Motion passed unanimously.

2013/2014 Meeting time/ locations – Remain the same:  1^st Thursday of every month, starting in September @ 6:30 p.m.  First half of the year at Munson, second half of the year at Grade School.

Mary Clausen and Paula Canfield will be retiring: Debbie White would like to have a small card and maybe a small gift for each of them.  May 6^th; 3 to 5 or 4 to 6.  MGS.  Specifics are listed on the district website –

Motion not to exceed $30 per retiring teacher to include a $25 gift card and greeting card. – Megan Lodge; 2^nd – Theresa Papon. Motion passed with one nay vote.

Yearbook Payment:  Motion to pay the remaining portion of yearbook bill, not to exceed $7000 – Erin Manning; 2^nd – Heather Leggett.  Motion passed unanimously.

Fundraiser Funds Distribution: Motion to distribute $3573.65 to each school for fundraiser monies pending BOE approval – Heather Shaw; 2^nd  - Theresa Papon. Motion passed unanimously.

Calabrone’s Night Funds Distribution: Motion to distribute $69 to each school from Calabrone’s fundraiser – Heather Shaw; 2^nd – Erin Manning. Motion passed unanimously.

Upcoming Dates to Know:

Upcoming Dates to Know:

○   5/6 – 5/10 – Teacher Appreciation Week

○   5/6 – 3^rd Grade Tanganyika

○   5/9 – MPS Field Day (5/13 back-up)

○   5/10, 5/14, 5/16 – Chaplin Nature Center Field Trips (MGS)

○   5/14 – 3^rd grade DRC Field Trip

○   5/15 – 5^th grade DRC Field Trip

○   5/16 – 4^th grade DRC Field Trip

○   5/17 – Preschool/JumpStart last day of school

○   5/21 – MGS Beach Party (1:15-3:00)

○   5/22 – Main Street Park Field Trip (3^rd Grade)

○   5/23 – MPS & MGS Last day

○   8/29 – Board Elections

Adjourn: A motion was made by Erin Manning to adjourn at 8:30 pm. Seconded by Lynzee Backus

**Special Meeting to Vote in 2013-2014 Board, Thursday, August 29^th @ 6:30 MPS**

***1^st Official Meeting of 2013-2014 Year, Thursday, September 5^th @ 6:30 MPS***