November Meeting Minutes

T.A.P.E. Meeting Minutes

– November 4, 2010 -

www.mulvanetape.blogspot.com

mulvanetape@yahoo.com

Board Members Present: President, Stephanie Bayliff; VP of Munson, Elizabeth Thornton; Secretary, Erin Manning; Treasurer, Marie Moore. Not Present: VP of the Grade School, Ellen Young.
Approval of Minutes: Presented by Stephanie B. Motion to approve by: Melissa Nelson. Seconded by: Lacie Blevins.
Treasurer’s Report: Presented by Marie M. There is an error in the report. The entries on 10/20/10 for $75 and $76.93 were debits and should have come away from the balance, not added to it. TAPE account balance as of 10/27/2010 is $8449.11. In the next month we will be pre-paying our yearbook deposit (75%) of $4953.74. We will also owe around $3,000 to Scholastic for the books bought at the book fair. Motion to approve, as amended, made by: Gayra Wright. Seconded by: Melissa Nelson.

Principal’s Reports:
Terri Lemos, Munson Primary: Not present. No report given.
Raquel Charbonneau, Grade School: MGS financial report attached to meeting agenda. Deposit for Entertainment Book fundraiser of $4754.00. They spent funds on conference week meals and school t-shirts. Ending balance of the MGS TAPE funds is $11,061.32. Mrs. Charbonneau would like to pass her gratitude onto all TAPE members and school families for the funds recently given to MGS. The school uses TAPE funds to help give students experiences like trips to the Cosmosphere (3rd Grade), the Kansas Salt Mines (4th Grade) and Chaplain Nature Center (5th Grade). November 17th MGS will potentially be working with food services to invite families into the school for Thanksgiving dinner. Watch for an invite to come home.

Committee Reports:
Yearbook: We will be having a canned food drive to let the children choose the cover of the yearbook (which have been narrowed down to three choices). The canned food drive will be the week of November 15th – 19th. The canned food raised from MPS will go to the Mulvane Care and Share. MGS canned food will be divided between the Kansas Food Bank and the Care and Share. The book (and all pictures) must be completed and turned in by Jan 31st. The yearbooks will cost $11 and will be in full color. An order form (envelope) will be sent home. If you have a photograph that you think may make a good group shot for the yearbook, email them to moore.marieg@yahoo.com. Yearbooks are delivered on the last day of school.
T-Shirt Sales: Our second and final school will end tomorrow, Nov 5th. Orders will be back by the first week of Dec.
Box Tops: Games from the Box Top Carnival raised 4,300 box tops ($215 per school) and Munson will receive an additional 300 box tops which were donated that night. Combined with what we already had to send in… MPS will receive $1,300 and MGS will receive around $1,200. The checks will come from Box Tops (and sent straight through the schools, not through the TAPE account) on December 15th. We will be having a collection drive through Feb (the prize will be a pizza party for the class from each grade who brings in the most) and again in Apr/May (the prize will be a popsicle party for the class from each grade who bring in the most). Contest details TBD. Start sending in baggies of 25 with student name, grade and teacher name. We will tally the box tops and will count them towards the Feb 1st contest and the pizza party. Small prizes will be given for every 25 that they send in (these will be given as they are earned, not at the end).

Old Business:
River City Fundraising: Prelim numbers are at 12,000 “profit” (assuming all were 40%). All orders are closed. Orders will be delivered December 2nd. Details will be sent home with times. Volunteers will be needed to help organize and distribute orders on that day. Watch the TAPE website (www.mulvanetape.blogspot.com) and notes home for more info. Every student that sold 25 or more items will receive a limo ride to McDonald’s (in Derby) with a free lunch! The date of the ride will be Wednesday, December 15th.
Penguin Patch Holiday Shop: This is being developed. It will be during the first of December and open after school at MPS but open to all families with children at MPS or MGS. If you would like to volunteer, contact Gayra at gwright70@cox.net.

New Business:
School TAPE Bulletin Boards: Presented by Erin Manning, TAPE Secretary. Jim Webb moves to spend a maximum of $140 on the bulletin boards at both schools. This will buy supplies to maintain the boards all year. Motion seconded by Lacie Blevins. Motion passed by unanimous vote.
By-law Changes: Article IX, Section 3, monetary donations. Suggestion to change existing by-law from having two authorized signers to three. (two signatures will still be required on each check, this would just give us two out of three options to have them signed). After group discussion, TAPE has decided to leave the by-laws as written. This decision was voted on and passed unanimously. To help with our vendors/contracts we are going to tell the other companies (Scholastic, t-shirts, fundraisers, etc) that our organization only writes checks on the first Thursday of the month. This is not part of the by-laws but will be considered “best practice” to give TAPE board members time to issue checks in a timely manner.

Adjourn:
Motion to adjourn at 8 pm made by Jim Webb. Seconded by Melissa Nelson.