October 2012 Meeting Minutes

T.A.P.E. Meeting Minutes

October 4th, 2012

Board Members:

Present: VP of Grade School, Amanda Sparks; Secretary, Erin Manning; Treasurer, Lisa Moe.  

Not present: President, Heather Shaw; VP of Munson, Monica Cross.

Total Members Present: 14

Scholastic Book Fair: Heather Leggett.  Books have been delivered and are set-up.  We still need volunteers to help.  Volunteer responsibilities were explained and a sign-up sheet was passed around the room.  Debbie White explained Scholastic’s All for Books program and it’s benefits to students and teachers.  

Guest Speaker: Pamaline King-Burns, Sedgwick County Health Department. Presented information on Project Access and being a Community Health Navigator.  Gave out pens with info on area clinics and ways to help your doctor help you.  Discussed and gave copies of Prescription Discount Cards, Dental Discount Program, and reinforced the importance of sharing information to those in need.

September Meeting Minutes: presented by Erin Manning. Motion to approve made by Heather Leggett, seconded by Debbie White.

October’s Treasurer’s Report: presented by Lisa Moe.  Current account balance is $4,248.69.  Future expenses could include the Wildcat Mascot and family movie night.  Motion to approve made by Missy Moore, seconded by Heather Leggett.

Principal’s Report: presented by Deena Waltrip.

A thank you in advance from Raquel Greer and Deena Waltrip for parent teacher conference meals.

Grade School: MGS Rocks T-shirts have been delivered to each student.  Please encourage students to wear their shirts on Mondays.  Head room parents are still needed in Townsend and Ramsey’s class.

Munson: October 11th is picture day, packets are being sent home this week.  Conference schedules have been sent out, please call or e-mail the school if you need to change your scheduled time.  There is no school Oct 12th & 15th.  Fall parties are planned as follows:

Jumpstart and 1/2 day Kindergarten: October 31st: 10:00 parade, party will follow.

First, Second, and all day Kindergarten: October 31st: 1:45 parade, 2:30-3:00 party.

Preschool: October 30th: 10:00 parade (am class) 1:45 parade (pm class), party will follow.

Committee Reports:

T.A.P.E. Membership: Erin Manning. Current membership is at 161.  Fee is $0 so if you haven’t completed a membership form please do so tonight; we will continue to accept memberships throughout the school year.

Directory: Erin Manning. A free electronic version will be offered. We will also pre-order the sale of a printed version, cost should be around $5. Turn in directory forms ASAP.

Room Parent: Missy Moore.  Went over the handout showing classroom needs.  Discussed head room parent duties and shared ways to help get parents to volunteer.

T-Shirt Orders: Lisa Moe.  Sales increased during the final week and are currently at $5,083.  A final report will be given next month after discrepancies are finalized.  We will have another opportunity to order shirts this fall, distribution will be before the holidays.

Fundraising: Erin Manning.  Thank you to parents and students for making the fall fundraiser a success.  Sales were around $46,000.  

Carnival: Amanda Sparks.  The carnival will be held on Saturday, April 13th at the High School.  If you’d like to participate on this committee please attend the next meeting on October 23rd, 6pm at the MRC.  We are currently seeking donations.

Box Tops for Education: Lisa Moe.  Box Top prize awards have been established and distribution has started.  Please send in your trimmed Box Tops in groups of 25 in a sealed bag labeled with your students name and teacher; remember to check the expiration date.

Teacher Conference Meals: Sarah Slayton. A walking taco will be served Tuesday evening and a potato bar on Thursday evening.  Students have been asked by grade level to bring in specific items and designated donation bins are set-up at each school.  Volunteers are still needed, especially at MGS.  A sign-up sheet was passed.

Old Business:

Mascot: Members discussed color options for a full body mascot.  A motion was made by Amanda Ruebusch, seconded by Melissa Wilson to spend up to $1500 on a Kelly Green full body Wildcat mascot.  Passed by unanimous vote. (This increased the original $1000 vote in May that was tabled at the September meeting).

Tablecloths: Purchased both for $136.  Very high quality and were used at tonights meeting.

Officer Badges: High School business students have taken on this project to produce name tags for the board and also for parent volunteers.  They should be ready by the November meeting.

New Business:

Fall Family Movie Night: Will take place Friday, October 19th at the high school.  Doors will open at 6:30, movie will start at 6:45.  Popcorn and water will be served.  Volunteers are needed, especially for clean-up.  Motion to spend up to $150 made by Debbie White, seconded by Missy Moore.  Passed by unanimous vote.

Body Venture: Deena Waltrip gave an overview. Volunteers are needed.  It will take place at Munson November 6th, 7th & 8th.  A great and exciting learning activity for our students to enjoy!

School Holiday Shop: An opportunity for students to purchase holiday gifts at various price points.  The shop will be set-up in the PAT room at Munson and will be open December 10-14th.  If interested in volunteering, please sign-up.

All For Books: Debbie White discussed this Scholastic Book Fair Program which benefits students and teachers.  A motion was made by Tyler Leggett to give $150 to this Scholastic program at each school, MPS and MGS, seconded by Shalie Byers.  Passed by unanimous vote.

Upcoming Dates to Know: Oct 9th LAFF night from 5-7pm; Oct 9th ,11th, & 12th conferences and book fair; Oct 11 MPS pictures; Oct 23rd Carnival Committee Meeting 6pm at MRC; Oct 12th & 15th no school; Oct 16th Cox Farm preschool field trip; Oct 16th Fall Fundraiser pick-up at Munson 3-6pm; Oct 19th Tanganyika 1st grade field trip; Oct 26th Fundraiser limo lunch ride to McDonalds; Oct 30th preschool fall party; Oct 31st  jumpstart, K-5th fall parties; Oct 29th-Nov 3rd Red Ribbon Week; Nov 1st next T.A.P.E. meeting, 6:30pm Munson Library.

Open Discussion: Box Tops, Labels, and Coke Product Codes.  Look for more information in the upcoming newsletter. We will also look into school recycling options. 

Adjourn: A motion to was made by Heather Leggett, seconded by Bryan Byers.