May 5th Meeting Minutes

T.A.P.E. Meeting Minutes

– May 5, 2011 -

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2010-2011 Board Members Present: President, Stephanie Bayliff; VP of Munson, Elizabeth Thornton; Secretary, Erin Manning; Treasurer, Marie Moore. Not Present: VP of the Grade School, Ellen Young,
2011-2012 Board Members Present: President, Heather Leggett; VP of Munson, Lynzee Backus; VP of the Grade School, Erin Manning; Secretary, Gayra Wright, Treasurer, Lisa Moe. Not Present: n/a
Approval of Minutes: Presented by: Heather Leggett. Motion to approve made by: Stephanie Bayliff. Seconded by: Elizabeth Thornton. Approved.
Treasurer’s Report: Presented by: Marie Moore. Motion to approve made by: Stephanie Bayliff. Seconded by: Lacie Blevins. Balance corrected to $4,966.76 as of May 5, 2011; First check to Lifetouch was voided and new check to Lifetouch was written for $6,604.99. Check written for water for MPS field day and box tops popsicle party for $94.68. $20.00 for a target gift card for tee shirt design winner. Check written to MGS for $74.75 since they did not need water for field day. Funds will be used for DRC end of school party. Approved.

Motion to amend agenda:To add topics under Old Business and New Business: Elizabeth Thornton; Seconded by: Stephanie Bayliff; Approved.

Principal’s Reports:
Terri Lemos, Munson Primary: Teacher/Staff appreciation bags are great and will be hand out tomorrow. Field day was wonderful. Weather was great. High school volunteers were a big help. 5/6/11 is last kindergarten screening. 105 to 110 children signed up for kindergarten next year. Early childhood students going to zoo on 5/6/10. Academy, High School and Middle School students are going with students to help out; 1st Grade going to Exploration Place 5/6/10. Lunch and Literacy: Early childhood - 94% guest attendance. 1st grade – 90% guest attendance. Last day of school is going to dismiss at 11:20 am, staggered with other schools. Early childhoods last day of school is Tuesday 5/24/11. Notes will be coming home. Enrollment for next year August 3rd, 4th and 5th. On 8/3 from 10 to 3 for new students and staff in respective buildings. Enrollment for everyone on 8/4 from 11 to 7 at high school. On 8/5 from 8 to 3 at home schools. Mail in enrollment will also be available.
May 12 is Kindergarten Lunch and Literacy and May 13 is 2nd grade Lunch and Literacy.
Add tape enrollment form to mail out enrollment forms. Due by end of next week. Paper copy requested.
Raquel Charbonneau, Grade School: not present. No report given.

Old Business:
Thank You to everyone who volunteered this year!
MGS Bulletin board: a spot has been chosen at MPS. Stephanie Bayliff will handle installation. No additional funds are needed.
Teacher Appreciation Gifts: T.A.P.E. re-usable shopping bags were delivered to school for all MPS and MGS staff, including grounds and maintenance, crossing guards!!!
Yearbook: pre ordered 551. 409 ordered to date, $4,872.00 collected. 200.00 pending. T.A.P.E. will donate 25 for the school counselors to pass out to families who are unable to buy one. T.A.P.E. will donate two copies to each school library.

New Business:
Meeting Date and Times for 2011/2012 school year: 1st half at MPS and 2nd half at MGS. First Thursday of each month. General meeting begins at 6:30 pm
Volunteers to work enrollment in August: Ellen Young is handling sign up for enrollment.
Old Settler’s Day: Money to be spent on give a ways, window decorations, balloons, vehicle decorations. Motion to spend an amount not to exceed $150.00 made by Stephanie Bayliff. 2nd motion by Elizabeth Thornton. Passed by unanimous vote.
Parade Volunteers: Send around sign up sheet. Participants in parade will have opportunity to preorder tape shirts.
T-Shirt sample order: Place order by end of July. Lacie Blevins motion not to exceed $500.00. Debbie white 2nd. Target gift card has been purchased. Winner can walk in parade with parent or adult attendance.
Amendment to Committees: Will combine committee head positions. Room parent list and directory – Erin and Heather are heading that committee. .
OK Kids Day: July 9th. Lynzee Backus is heading committee to set up a booth at OK Kids day. To be discussed further at summer board meeting.

Adjourn:
Door prizes given to: Everyone received a wonderful reusable TAPE bag. Motion to adjourn at 7:33pm made by Debbie White. Seconded by Tara Loveless. This is the last meeting of the school year. See you at Fall Enrollment!

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